Applicant Privacy Notice
Fairvilla / The Murphy Organization — last updated 2026-07-11
Privacy Notice for Job Applicants
Thanks for applying to Fairvilla! Before you submit your application, here's a plain-language summary of what we collect, why, and what we do with it.
What we collect
When you fill out this form, we collect:
- Your name, email, phone number, and address.
- Your work history, education, references, and availability — as you type them.
- Your resume, if you choose to upload one (PDF or Word, up to 2 MB).
- Technical details about your visit — your IP address, browser, and the time you submitted. This helps us spot fake submissions and keep the form working.
You can apply without uploading a resume. References are optional.
How we handle your resume
If you upload a resume, our portal uses simple text extraction (no AI, no outside service) to try to pre-fill the rest of the form for you. You can review and change anything before submitting. Your resume stays on Fairvilla's own servers — it is not sent to any third party. If we ever change this practice, we will update this notice before any change takes effect.
Who sees your application
- The hiring manager(s) at the location you applied to.
- Fairvilla's HR team.
- Senior Fairvilla leadership responsible for that location.
Other Fairvilla employees do not see your application.
How long we keep it
- If we don't hire you: we keep your application for 1 year, then delete it (resume included). One year is the minimum required by EEOC regulations (29 C.F.R. § 1602.14). If a discrimination charge or lawsuit is filed, we will keep your application until that matter is resolved (a "legal hold").
- If we hire you: your application becomes part of your Fairvilla employee record. We keep employee records for the period required by federal and Florida law — generally up to 5 years after you leave, though some records (such as I-9, payroll, and benefits records) may be kept for shorter or longer periods as the law requires to meet federal tax, payroll, and immigration recordkeeping rules.
- You can ask us to delete your application early — see "Your choices" below.
Age requirement — adult-entertainment locations
One Fairvilla store holds an adult-entertainment license: the Fairvilla Mega Store (Orlando). If you're applying to that store, you must be at least 21 years old.
All other Fairvilla locations follow standard Florida employment-age rules.
Your choices
- Want to update your application? Submit a new one — we'll use the most recent.
- Want us to delete your application early? Email Cindy at cindy@fairvilla.com and we'll delete it within 30 days (after we verify your identity), unless we're required to keep it because of an active hiring process or a legal hold.
- Have questions? Same email — Cindy will get back to you.
Equal opportunity
Fairvilla is an equal opportunity employer. We do not make hiring decisions based on race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age (40+), disability, genetic information, marital status, or any other class protected by federal or Florida law.
Background checks
If you advance in the hiring process, we may run a background check through National Crime Search, LLC, a consumer reporting agency. We will give you a separate disclosure, and National Crime Search will obtain your authorization and provide your rights under the federal Fair Credit Reporting Act (FCRA) directly through its own electronic process before any check is run. No background check will be run without your authorization.
Security
Your application is stored on Fairvilla's own private server with limited access. Resumes are stored in a folder the public can't reach — only the hiring team can open your resume, and every time they do, the system checks they're allowed to. If we ever learn of a security incident affecting your personal information, we will notify you as required by Florida law (Fla. Stat. § 501.171).
How to reach us
| Reason | Contact |
| Privacy questions, data-access or deletion requests | Cindy (HR) — cindy@fairvilla.com |
| Suspicious activity on your account or this form | Wade (CEO) — wade@fairvilla.com |